Peddie User Backups (10043)

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Peddie User Backups (10043)


Peddie User Backups

Quick Jump

Essential Advice

How To Use Peddie Backup

What Gets Backed Up

Backup Frequency & Nagging Feature

Where Do My Files Go (Recovering Files)?

Checking My Backups

Essential Advice

We have created the Peddie backup system described below to make it as easy and convenient as possible to keep current backups of important files. We have built checks into the system to notify you in the case of an obvious failure but no system is foolproof. Therefore, we urge you in the strongest way to check your backups regularly and to take a few minutes to read this article so that you know what is and is not backed up. If you have any questions about backups feel free to stop by the Technology Center any time. Ultimately it is your data so you have the most to lose if something goes wrong.


How To Use Peddie Backup

You should see a shortcut labeled Peddie Backup on your desktop (it has a multicolored umbrella icon). To backup your files simply double-click this shortcut. Please continue reading this page as it contains important information about backups. If you don't see the Peddie Backup shortcut please contact the Technology Department.


What Gets Backed Up

Folders

Files in the following folders are backed up incrementally. This means that only files which have changed since the last time you ran a backup get backed up. Therefore, the more often you backup the quicker your backups will complete.

  • My Documents
  • Desktop

The backup program makes an exact copy of the files on your computer to your backup folders (see below for their location). It is important to note that if you delete a file in one of these folders on your computer, the next time the backup program is run the backup program will also delete the files from your backup folders. For this reason, if you accidentally delete a file on your computer, don't run a backup until you recover the file from your backup folder (see below)!

Files stored in any other folders are not backed up.

Files

All files in the folders above get backed up with the following exceptions. The files in the bulleted list below do not get backed up. The file types listed below are not backed up because of the large amount of space required to backup files of these types (terabytes!) and it is our experience that the vast majority of files of these types are for personal use. Unfortunately, there is no way for us to tell the difference between a family photo and a photo of a Peddie event so no photos get backed up. If you store personal files on your computer that don't want to lose in the event of a hard drive failure, you absolutely must purchase a USB flash drive, USB hard drive, or subscribe to an online backup service and that you backup your personal files on a regular basis. Don't trust your irreplaceable pictures to a single fragile hard drive.

  • Images (.bmp, .cr2, .gif, .jpg, .nef, .png, .tif, .tiff)
  • Audio Files (.m4a, .m4p, .mp3, .wma, .wav)
  • Video Files (.asf, .avi, .m4v, .mov, .mpeg, .mp4, .mpg, .mts, .vob, .wmv)
  • Executables (.exe, .msi)
  • Miscellaneous (.cab)

Internet Bookmarks/Favorites

Your Internet bookmarks/favorites are not backed up. We strongly recommend using one of the many bookmark/favorites tools available on the Internet free or at a nominal cost. Every type of browser allows you to sign up for a service which will backup your bookmarks. There are also a number of tools that work across browsers such as Xmarks. Xmarks is especially useful because not only does it allow syncing bookmarks in any browser, there is also a mobile app that allows access to your bookmarks from smart phone.

Backup Frequency & Nagging Feature

Hard drives DO crash. Files DO become corrupted. Users DO mistakenly delete important files.

If none of the above has ever happened to you then you are either very lucky, or you haven't worked with computers for very long. The only way to protect against the above is to backup regularly. We recommend daily backups at a minimum. Ideally, you should get into the habit of clicking the Peddie Backup icon before you log off and/or walk away from your computer.

Because experience has taught us that most users need a reminder to backup regularly, we have created a nagging feature that will remind you to backup if you go more than a few days without backing up. Every time you log on to your computer the date of your last backup will be checked and you will be nagged if you have not backed up recently. If you go more than a couple of weeks, the message will get a little more aggressive :)

As mentioned above, we urge you to make your own backups of all of your files at least occasionally even if you use the Peddie backup on a regular basis.


Where Do My Files Go?

Your files are stored in the following location: U:\Backups~\<computer name>\ (e.g. U:\Backups~\00-10-GWashington\). You may access your U drive using either Windows Explorer or My Computer. Note that although your other files on your U Drive get backed up as part of our normal nightly backup, we do not backup your backups (i.e. those files under the U:\Backups~\ folder). We simply do not have enough backup capacity to backup 750 user backups. Understanding this is important because if you delete a file by mistake and then run a backup, the file will be deleted from your backups folder and will be lost forever as we don't maintain backups of your backups. For this reason, if you have a laptop we strongly recommend that you make your own personal backups to a USB hard drive at least occasionally.

Recovering Files

If you need to recover a file don't run your backup! Instead, come to the Technology Center and we will be glad to help you recover your deleted file. If you would like to recover your file yourself, go to your backup folder and then copy the file and paste it to the appropriate folder. Remember that the backup program makes an exact copy of the files on your computer to your backup folders so you should never go to your backup folders, open a file and then edit it because the file will be overwritten the next time you backup. If you do not completely understand this, then please come to the Technology Center in the event you need to recover a file.


Checking My Backups

We have built many checks into the backup program which will notify you if something goes wrong during the backup process. However, no system is perfect so we strongly recommend that you occasionally check to make sure your backups are running properly. With over 750 backup folders, the Technology Team cannot possibly check all backup folders. Ultimately, you are responsible for making sure your backups are functioning properly. Please feel free to stop by the Technology Center if you have any questions about your backups.

To check your backups do the following:

  1. Create a file (e.g. a Word document) and save it in your My Documents folder.
  2. Run a backup.
  3. Check your backup folder (U:\Backups~\<computer name>\Documents\) to see if the file was copied.
  4. Spot check several of the subfolders in your backup folder to make sure they contain the files they should.
  5. Repeat for your Desktop.


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Details
Article ID: 10043
Category: Peddie School Technology KB
Last Modified:1/22/2016 11:20 AM
Last Modified By: Ryan Bennett
Level: Everybody
Article has been viewed 3,877 times.
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